Policy - Organization Members   By-Law Home

Criteria
Membership in Scots of Canada as an Organization Member is open to any organization or group that is aligned with furthering the aims and objectives of Scots of Canada as stated in the “Statement of the purpose of the Corporation” in the “Articles of Incorporation,” specifically: 

  • To advance Scottish cultural heritage whether in Canada or wherever Scottish culture may be expressed or the Scottish diaspora exists;
  • To foster the organization of cooperation and communication between organizations, groups, communities and individuals who are interested, associated with, or participating in Scottish culture and heritage;
  • To support the preservation of and research into Scottish-Canadian and Scotland's history, culture, customs, language, sports and arts;
  • To undertake activities ancillary and incidental to the attainment of the above purposes. 

Admission as an Organization Member.
An application which meets the criteria as set out in this policy can be tentatively approved by the Membership Committee. This tentative approval is subject to formal approval by the Board of Directors at its next regularly scheduled meeting. 

Membership is not automatic; Membership is dependent upon:

  1. Receipt of an application completed to a level satisfactory to the Membership Committee;
  2. Determination by the Membership Committee that the applicant is suitable as a Organization Member and is aligned with the purpose of the Corporation as set out in the Articles: "Statement of the purpose of the Corporation.";
  3. Acceptance of the membership application by the Membership Committee and the Board;
  4. Payment of the requisite membership fee. 

Organization Member Requirements

There is a minimum set of requirements for becoming and maintaining membership in the Organization class such as appointment of the following individuals:

  1. Head of Organization who will be considered the authoritative person for the member;
  2. Contact person who is to maintain communication between the Corporation and the member;
  3. Accounts payable person who is to receive renewal notices, invoices and any other correspondence of a financial nature;
  4. Membership contact if the member will be accepting membership on its own behalf;
  5. Marketing contact if the member will selling goods or services;
  6. Materials contact(s) to receive member binder updates, posters and other materials;
  7. Appointment of a publications contact to receive organization magazines, newsletters and articles; 
  8. Names and e-mail for others in the member's organization to receive e-mails about newsletters and the Scots of Canada Updates; 
  9. Designation of a delegate for voting at meetings of the members and/or other events requiring representation by the member organization.

The member organization may designate a single person or multiple persons for the above roles. 

Effective Date. This policy is effective as of April 21, 2025 and supersedes any prior policies regarding Organization Members.

Revision. (YY/##). 2501