Policy - Membership term, year, dues and status By-Law Home
Membership term
On approval of this policy, all existing memberships and any new memberships thereafter for paying membership classes and sub-classes are perpetual with termination only per Section 17 Termination of Membership.
Fiscal Year
The fiscal year for Scots of Canada will begin on September 1st of each year and end on August 31st of each year.
Membership Year
On approval of this policy:
- Organization Members who were members prior to the beginning of the current fiscal year will have their membership year the same as Scots of Canada's fiscal year, from September 1 to August 31.
- Organization Members who have joined after the beginning of the current fiscal year will have their membership year begin on the anniversary of the first of the next month after which they joined. For example, for an Organization member who joined on November 23, 2024, their membership year will be from December 1 to November 30.
Thereafter each dues paying member's membership year for any class shall begin on the anniversary of the first of the next month after which they joined.
The Board at its discretion through a consensus resolution may change the membership year for one or more Organization Members at any time.
Dues
On approval of this policy, the board will set initial amounts for dues for each paying class or sub-class of membership as follows:
- Organization Members : $50 Canadian each year
- Household Members : $50 Canadian each year
Annual Review of Dues
The amount of dues for for each sub-class will be reviewed for approval annually at the Annual Meeting of Members and may be changed as the board or membership determines upon review.
Notification of Dues and Reminders
Organization members will be automatically sent an invoice for dues at least 30 days prior to the anniversary date of their membership year. Past due reminders will be sent as determined by the Treasurer and/or Board of Directors on an individual or sub-class basis. When the capability is available, Organization members will also be notified through the Scots of Canada app that dues will be coming payable and/or are past due.
Household members will be automatically first notified thirty days in advance through email and through the Scots of Canada app that dues will be coming payable. A second notification will be sent 7 days prior to, on due date and subsequently after the due date with past due reminders being sent as determined by the Treasurer and/or Board of Directors on an individual or sub-class basis.
Active / InActive Status
A grace period of 7 days will be allowed for members before the membership is officially considered "past due".
Memberships that become “past due” will be considered “Inactive” until such time that the dues have been paid or the Board of Director otherwise determines.
A membership whose dues are paid shall be considered “Active” and shall receive all full benefits and rights accorded to the class or sub-class of membership to which they belong.
A membership that is considered “Inactive” will have reduced benefits and rights as set by the Board.
Waiver of Dues
The Board, at its discretion, may waive payment of membership dues for a single membership, a group, a class, a sub-class or the entire membership on determination of what is in the best interests of the membership and the purpose of Scots of Canada.
Effective Date. This policy is effective as of May 2, 2025 and supersedes any prior policies regarding Membership term, year, dues and status.
Revision. (YY/##). 2501